RoPA Management is a comprehensive solution that aims to streamline data processing activities. It focuses on ensuring regulatory compliance, tracking data collection, defining processing purposes, managing data retention, facilitating data export, and enhancing transparency and accountability for organizations. With its features and capabilities, RoPA Management offers a robust platform for organizations to effectively manage their data processing needs.
Data Discovery
Your Guide to Understanding Your Data.
Data Discovery makes the process of finding scattered personal data easier by consolidating it in one place. This simplifies the task of performing Data Classification and setting security measures such as data access rights and user groups.
For organizations beginning to do Record of Processing Activities (RoPA),this step is crucial as it makes RoPA easier and more convenient.
Data Breach Management
Article 37, 39
Respond Quickly and Accurately to Data Breaches
Allows for a swift response in the event of a data breach by enabling filtering and identification of relevant Record of Processing Activities (RoPA) entries. This ensures that reports to the Data Protection Officer (DPO) are accurate and completed in a timely manner.
RoPA Import & Export Tool
Effortless RoPA Data Migration
Streamlines the transfer of existing Excel files into the system and stores RoPA in a searchable, categorized, and easily reportable format, supporting multiple output formats.
Data Subject Right Request
Article 39
Track and Manage Rejected Requests
Records and tracks any rejected data subject requests, including details such as the requestor, the operator, date, time, and reason for rejection. For instance, if a request is denied due to contractual obligations requiring employee data retention for 10 years after termination, the system will document all relevant information for future reference.
Ensuring Compliance with PDPA and GDPR through RoPA Field
Purpose of Data Collection
Article 39(2)
Understand How Your Data is Used
We clearly define the purpose behind each type of data collection, ensuring transparency and compliance with relevant regulations. This allows users to understand how their data is being used and the value it brings to them.
Data Retention
Article 39(4)
Ensure Data is Kept Only as Long as Needed
Efficiently manage retention periods for personal data
with automated processes that ensure data is held only
as long as necessary. Once the retention period expires, data is securely deleted or archived. This feature supports effective data lifecycle management and compliance with data protection regulations.
Security Measures
Article 39(8)
Elevate Your Security Approach
Our Security Measures cover key aspects required by Article 37(1). This feature empowers you to showcase Security Measures tailored to the specific activities you select. With a comprehensive master list at your disposal, you can also incorporate additional measures to meet any unique needs of your organization.
